Common Facilities Booking System (HKUFBS)

November 06, 2018


The Common Facilities Booking System offers departments a new platform that can streamline and automate the operations and management of their facilities bookings. It is a web-based general purpose booking system which provides easy management of booking facilities.

The system supports ‘Staff’ and/or ‘Student’ to search for available facilities, request booking facilities and receive acknowledgement of booking requests approval by email notification. There are two main categories of users in the system: General Users and Administrators. 

Booking System.jpg


Easy to Use

HKUFBS enables departments to set up their own booking system to suit their needs and automate the booking process to save time and effort. Colleagues and students can reserve rooms online anywhere, anytime.


Scope of Service

  • Departments using HKUFBS can define the booking facilities, booking rules and user groups (staff/students) based on their requirements.
  • Each department can use the system for up to 50 facilities including rooms and equipment. The system enables users to book the facilities 12 months in advance, and keeps booking records for 12 months. Check-in and check-out statistics help departments manage the usage of their facilities more effectively. 


Rollout and Training  

The new system is available for use now. 

Colleagues are welcome to join one of the briefing sessions to understand the major functions and workflows of HKUFBS. Details of the briefing sessions are accessible at


For enquiries, please contact the ITS Service Desk at or 3917 0123.


Other new IT developments: 

Audio Visual Standards / Cloud-based Website Content Management System / University wide ITS Cloud Deployment / Virtual PCs


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(This webpage was updated on November 27, 2018)